Privacy notice

This notice explains what we collect, why we need it, and how long we keep it. It is written for people, not lawyers.

What we collect

Your name, email address and phone number.
Identity evidence you provide, such as a government ID image and a face check, when a notarial act requires it.
The documents you upload for notarization, and a mathematical fingerprint of each version.
Records of your sessions: who attended, when, the checks performed, and the recording where the rules require one.
Technical information needed for security, such as the approximate location and network characteristics of a session.

To confirm who you are before a notarial act, as required by the Rules on Electronic Notarization.
To let your Electronic Notary Public perform and record the notarial act.
To keep the Electronic Notarial Book and allow lawful inspection.
To detect and investigate fraud or misuse.

You, and the people you invite to your notarization.
The Electronic Notary Public assigned to your notarization.
Authorised compliance reviewers of this facility, only where their role requires it.
Authorised regulators or courts, where a lawful request is made and recorded.

Notarial records, certificates and book entries are kept for the retention period set by the applicable rules and cannot be edited after completion.
Identity evidence is kept only as long as needed to support the notarial record.

You can update your contact details in your profile at any time.
You can withdraw from a notarization before it is completed.
You can ask us about the information we hold about you. Completed notarial records cannot be deleted, because the law requires them to be preserved.

Times and dates on this platform use Philippine Standard Time (Asia/Manila).