Security and legal basis
This facility is designed around the Supreme Court Rules on Electronic Notarization (A.M. No. 24-10-14-SC) and the Guidelines on the Accreditation of Electronic Notarization Facility Providers.
How your documents are protected
- Uploads go to private storage. Files are never publicly readable.
- Every version of a document gets a SHA-256 fingerprint, so any change is detectable.
- Once a notarial act is completed, the source version is frozen and the notarized record cannot be edited.
How sessions are recorded
- Each important event in a session is written to a linked chain of records, where every entry carries the fingerprint of the one before it. Removing or editing an entry breaks the chain and is detectable.
- The Electronic Notarial Book is append-only. Entries can be added, never rewritten.
Who can access what
- Permission checks run on the server for every request, and again in the database itself.
- You see your own notarizations. An Electronic Notary Public sees the ones assigned to them. Compliance reviewers see only what their role allows.
- Administrative keys are never sent to your browser.
Honest status for external services
- Identity verification, face checks, video sessions, recording, electronic signing, PDF/A conversion, network checks, payments and regulatory reporting are provided through configurable adapters.
- Where a provider has not been configured, the platform says 'Not configured' and blocks the step. It never shows a successful check that did not happen.
Reporting a problem
- If you believe a record is wrong or an account has been misused, contact the facility administrator through your account so the report is logged and reviewed.
Times and dates on this platform use Philippine Standard Time (Asia/Manila).